🔐 Account Access · New hires / PIN resets📸 Offline Setup · Help
Employee Offboarding & Quitclaim Forms
Prepare a documented separation case, complete the checklist, confirm final pay and outstanding 13th-month amounts, then generate private, prefilled PDFs from available employee-profile details. Signed originals and real payment evidence remain separate.
Upload official PDF versions only. A scanned historical contract is kept as an existing record—not represented as a new signature. Employee personal details are filled from their own profile on personalized copies. Only assigned employees can open and sign their documents.
Open this HR section to load documents.
Document library & assignments
Document
Version
Required action
Progress
Actions
Assign document
Assign to new hires or existing staff. Employees without a login can be assigned now and will see their documents after account activation.
Employee signing and document completion
Employee
Document / version
Status
Actions
🏆 Team Rewards & Fun Zone
Keep perfect-attendance awards, Fun Zone prizes and team sales celebrations separate from payroll until reviewed. Employees can see their own approved progress and won rewards.
Open Rewards to view entries.
Reward approval queue and history
Employee or branch
Program / period
Reward
Status
Management
🎂 Birthdays & Work Anniversaries
Zucreme team greetings are prepared from verified employee records. Only names and milestones appear in group-chat messages—no age, birth year, phone number or address. Messages are not sent automatically without a connected team GC.
Open Celebrations to load upcoming dates.
Next 14 days
Ready-to-post team greetings
Employee
Event
Status
Greeting
📅 Leave & Day-Off Approvals
Requests, day-off swaps, and voids are recorded with an audit trail. Your October 5–18 schedule is provisional until approved. No action here automatically edits recorded clock punches or payroll.
Waiting to load management schedule.
Requests requiring management review
Employee / request
Requested date
Swap partner/date
Status
Management action
October day-off register and later dates
Provisional = owner's working list; Approved = confirmed day off; Voided = original retained with reason. Select a specific entry to approve or void.
Date
Employee
Status
Source
Actions
Auditable history of schedule & decisions
Who acted, what changed, and when it happened. Entries are append-only; voiding does not erase prior approvals.
Time (PH)
Record
Action
Authorized role
Details
🧾 Recruitment & New-Hire Onboarding
Start with an applicant record, confirm the hire and branch, then create her ZuCore employee ID. A private one-time PIN is issued only when you request it. She can set a personal PIN and complete onboarding before starting work.
No details entered yet.
Private one-time employee login PIN:
This PIN is visible only on this screen now and expires in 48 hours. Share it privately with the employee. The first login requires choosing a different personal PIN. Do not screenshot or save PINs in recruitment notes.
Employee directory
Profiles use the existing employee roster. Recruitment and personnel records will be linked as those modules are built.
Select an employee on the left to view their complete recorded profile.
🔐 Account Access
Prepare an individual ZuCore Employee login for every active crew member. Each person has a unique Employee ID and random six-digit temporary PIN that expires in 48 hours; they must change it at first login. 000000 and shared PINs are not allowed.
New employee login instructions
Prepare a new hire login here while signed in as management. Copy each individual's PIN privately, never in the group chat or projected on a shared screen.
Each employee opens ZuCore Employee Portal using their own phone, or signs in individually on the Commissary shared device.
Enter the employee's own ZCR-0000 ID and one-time PIN. Choose a new personal six-digit PIN before proceeding.
Complete required personal details including email, emergency contact, and address; allow required device notifications. Test private screens without fabricating a Clock In.
On a shared phone, sign out between employees. Never share personal PINs. Official Clock In is limited to activated, verified locations until rollout is approved.
Not checked yet.
Private temporary PINs · show only to each employee
These are shown once during this management session. Do not project the full list at a team meeting or share it in group chat. Copy each person’s PIN privately. Reloading this page loses this display; individual reissue replaces a previous unused temporary PIN.
· One-time PIN
Share privately; expires in 48 hours. Employee changes it at first login. This PIN does not enable official Clock In.
📸 Employee Offline Login & Selfie
For onboarding and supervised testing only. Prepare each phone while online, then use the usual Employee ID and six-digit personal PIN to reopen, take a non-mirrored selfie, Clock In and Clock Out with all data turned off. Unsynced photos are encrypted on the phone; synchronization waits for internet and the matching employee's session. Only verified, approved attendance is included in payroll.
Before the meeting: Issue individual logins below for staff still unactivated, let each employee set a personal PIN online, open the offline screen and tap Prepare offline login, then verify the Airplane Mode test. Do not clear app data while punches are unsynced.
Employee ZCR-0006 · Add employee portal access for supervised iPhone compatibility testing. Official Pioneer Clock In / Out and payroll are NOT activated for her by this setup.
Not checked yet.
One-time temporary PIN for Jolance:
Shown only now. Give this to Jolance privately, preferably in person. It expires in 48 hours and must be replaced on her first login. Do not post it publicly or include it in HR documents.
Mariz · Richel · Jolance (iPhone) — live login, profile, and offline inbox checks
Sign in to check the three supervised test accounts.
Readiness is not proof of attendance. Jolance is authorized only for supervised offline compatibility testing; the official Pioneer DTR remains limited to Mariz and Richel. No PINs or private profile fields are displayed here.
🔔 Needs Attention
Live approval requests and operational exceptions that require management review.
For Approvals: day-off and leave requests, overtime, attendance corrections, payroll requests and other pending employee submissions.
—
Live employees
—
Clocked in today
—
Late today
—
Approved days off today
—
Attendance entries
—
Provisional payroll, PHP
—
Items needing attention
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Payroll
Search payroll records
Sign in to search payroll history.
Employee
Pay Period
Type / Status
Gross / Source
Deductions / Source
Net / Source
Recorded payment
Page —
Payroll checks (internal)
Payroll readiness checks
Items requiring attention
Missing clock punches, unverified employee pay settings, and unresolved GPS issues block an employee's calculated net preview. A clean checklist does not authorize disbursement: paid leave, approved day-off swaps, overtime, holiday/night premiums, statutory deductions and final management approval still require reconciliation.
Sign in and select a payroll week to check readiness.
Employee
Preview
Review notes
No payroll payments or payslips are released from this preview.
Internal approval controls
Review amounts in the sheet below. Approval and publication are separate actions; publishing makes payslips visible to employees, but does not transfer money.
Management approval → Publish payslips
Monday–Sunday pay period. Employees may report DTR discrepancies after Friday too; approved late corrections are added once to a future unpaid payroll. Payroll approval and private payslip publishing unlock Saturday after the dispute cutoff; payday is the following Monday. If attendance, rates or adjustments change, previous approval must be reconciled again. Published payslips are private and do not transfer money or send email/SMS.
Payroll exceptions: Review missing punches, overtime questions, and disputed deductions in the payroll validation and dispute tables here before approving payslips.
Open Payroll to check employee DTR verification.
Employee
Employee DTR review
Server check
Approval
Actions
One click publishes ALL currently approved, unchanged payslips for the selected week. Published payslips remain unchanged. Approved late DTR differences are recorded as adjustments in a future unpaid payroll.
Disputes & late DTR corrections
After Friday, employees may submit disputes anytime. Approve only after correcting and verifying the original DTR. ZuCore calculates the difference against the published payslip and queues one adjustment for a future unpaid week. Original payslips remain unchanged.
Employee
Original week
Request
Status / adjustment
Decision
Payroll disputes / staff questions
Employee
Issue
Status
Management action
Weekly Payroll Adjustments
Weekly payroll adjustments
Amounts are entered in pesos. Deductions are automatically subtracted; income is added. Blank fields mean ₱0.00. Saving again updates existing amounts rather than duplicating them.
Employee
Loan
Cash Adv.
Cash Short
Food Credit
Other Deduction
Bonus
Other Income
Save
Load a payroll week to edit adjustments.
Individual adjustment editorWeekly Payroll Sheet
Amounts are calculated from employee records. Edit source records before approving payroll. Missing punches remain flagged; only verified payable work is included until an approved correction creates a future adjustment.
Employee
Complete days
Late
Undertime
Daily rate
Base
Auto OT / Meeting
Other income
Deductions
Payable preview
Review
Actions
13th-Month Pay
Open this section to view running 13th-month pay.
Employee
Verified starting balance
Running balance
Status
The starting balances from PAY SHEET are management-verified. Each new approved payroll week adds its 13th-month accrual to the running balance. No payout is made from this table.
Employee pay settings · expand to edit
Employee pay settings
Attendance
📋 October 5–11 · Original historical DTR (read-only)
Original Google Sheet marks are preserved as source evidence. They are NOT GPS attendance punches, confirmed time stamps, or approved pay. Question marks mean NO SELFIE in the source sheet (not missing Clock Out). Verify the supporting attendance evidence before final payroll. Driver OT here reflects the original handwritten-sheet totals, not final pay. In particular, Kynt’s October 7 no-selfie entry does not automatically forfeit any driver OT; review actual shift evidence.
Tap Load old DTR. The October 5–11 source is staged for management review.
Employee
Work date
IN source
OUT source
Mark type
Late
Undertime
Driver OT
Source verification
🗓️ Weekly Attendance · Monday–Sunday
All employees in one weekly view. Scroll horizontally to see all seven workdays and weekly totals. October 5–11 shows the original spreadsheet marks; newer weeks show official ZuCore attendance and separately marked tests, meetings and provisional OT.
Select a week or tap View Oct 5–11 DTR.
Employee
Work week (Philippine time)
Weekly totals / review
Name / ID / branch
Dates load when week is selected
Summary
Legend: TEST = excluded from ordinary payroll; ? = no selfie in the historical sheet; DO = source-recorded day off; “— No recorded punch” does not automatically mean an absence. OT and unpaid breaks require payroll review.
📅 Daily attendance · all locations
One name per day with all clock-ins together. Breaks are scheduled values until actual break punches are supported. Meeting attendance appears only after management verification. Driver OT minutes derive from one completed shift during confirmed driver duty.
Open Attendance to load all staff.
Employee
Date
Location
Clock ins / outs & meeting
Breaks
OT
Payroll / review
⏳ Review OT & meeting requests
Approve only actual attended time. Employee-submitted times are not a second GPS punch. Record the evidence reviewed; unpaid or additional time must be reconciled with payroll.
Employee
Type
Claimed actual time
Reason
Status
Management review
Pioneer pilot · today's GPS punches
Live daily view: Shows today’s official Pioneer clock-ins directly from the server, independent of the payroll-week selection. Tap Refresh to check again.
Real server-recorded selfie/GPS attendance. This is separate from the offline test inbox. Open shifts remain visible here before Clock Out.
Loading today's official punches…
Employee
Location
Clock In
Clock Out
Selfie/GPS
📅 Confirmed work schedule & clock-in reminders
Confirmed Work Schedule & Clock-In Reminders
Only employees explicitly assigned a work date will receive a private missed-clock-in reminder. Draft/provisional or approved days off suppress reminders. This does not approve DTR, mark anyone absent, or calculate deductions.
Open Attendance to load confirmed assignments.
Confirmed assignments
Employee
Date
Site
Scheduled In–Out
Notification readiness
Action
🔎 Search attendance by employee, week, month or year
Search Attendance Records
Search official DTR for an individual employee or everyone, for a week, month, or full year. Printed reports include the exact search range; unsynced offline evidence does not count as official attendance.
All results are read-only and do not alter payroll approvals or attendance.
Sign in to search attendance history.
Employee
Date
Site
Clock In (PH)
Clock Out (PH)
Verification
Page —
Owner offline TEST receipts · private sandbox only
Owner phone sync evidence · TEST ONLY
Your owner-only offline tests are stored in a private test area, separate from employee submissions. Check claimed phone times against server receipt times and inspect the private Clock In selfie. These tests never enter official attendance, DTR or payroll.
Open this section to verify your owner-only test records.
Action
Phone time
Server received
Evidence
Verification
Test receipts are retained in private server storage for this validation. The receipt list is read-only and cannot approve official DTR records.
Attendance Corrections
Manual Clock In / Clock Out
Use actual source records. The full manual editor creates/completes a management-entered shift. For employees who already clocked in through the phone (or are still working), open an existing row and choose Correct Clock In instead. No duplicate punches.
Selecting an employee fills their assigned work site and scheduled shift. Verify actual punch times before saving.
Correct existing Clock In · preserve GPS evidence
Changes only the effective arrival time used in DTR/payroll. The phone's original timestamp, selfie, GPS status and existing Clock Out are preserved. Each correction is saved to the audit trail.
No correction submitted.
Offline Punch
Offline punches awaiting verification. Compare the captured time, server receipt, GPS and selfie before reviewing. Once verified, reconcile any missing official DTR entry through Attendance Corrections.
Open this section to check submissions.
Employee
Action
Phone time
Server received
Evidence
Review
Actions
Site GPS Readiness
ZuCore Employee · Location Readiness
Verify the actual on-site coordinates from an administrator's phone. Target geofences: 20 m for Arellano, Osmeña, Silog, Pioneer and Food Truck 1; 20 m for Commissary. Food Truck 1 must be recaptured after moving.
Safety: Saving GPS evidence does NOT switch on employee attendance at these locations. The existing Pioneer pilot remains unchanged until every site passes location verification and a real authenticated phone test.
Expand this section to load the official location roster.
Only the operating administrator can capture on-site GPS. The owner can view readiness. Each capture is recorded with administrator identity and timestamp; unverified coordinates are never treated as confirmed.
Attendance records and GPS approvals · expand to review
Attendance records and GPS review
“Correct Clock In” changes effective arrival while retaining the original device/GPS evidence; “Edit” is only for completed manual entries. “Void” removes an erroneous completed shift from payroll without deleting its audit history. GPS review flags never manufacture location data.